Event Planning
Details, details, and more detail that's what event planning is about.
Are you the type of person who enjoys details then you'd enjoy event planning. From timelines to entertainment, from florals to seating arrangements to understanding the detailed workings of an event. What the people see isn't what's happening with all the workers aka employees. every little detail sometimes minutes, to the second, is planned out.
Invitations: Embossed, foiled, watercolored. What font should be used? What colors, logos, and designs? Every little detail means something to someone.
One problem is solved and it feels like another. Budgets are the most important part of event planning. One has to anticipate that it will go over budget, however, you have to stay within budget. That is when planners understand creating comes to play. Where in the budget can I steal from Peter to pay Paul.' Is an expression I enjoy using. I always help my events stay within budget as much as possible. I find places in the budget where my client and I have underspent and apply the extra money to the places they overspent. Then a balanced budget it is. However, I confess it's pretty upsetting when one tells a client to blame it all on the planner. That's stress help....who knew the client was secretly spending thousands of dollars. Then the (Daddy) yelled at me the whole event. Lesson learned. One day (daddy) will discover his daughter's true story. Wow did I get educated at that event? Do they do this to male event planners? I won't ever help a client that way again. They're over budget they have to be honest with money matters.
From do's to live music...is this an easy place to go over on budget. It has to do with the details of the entertainer who is being employed. What do they require? Expenses and details of equipment, privacy, food and beverage, housing, and travel expenses.
One of the most difficult things for people (guests) to understand is the importance of the ceremony. Sometimes, actually... most of the time they're thinking about the party and don't think too much about that moment. How important it is. Here's how I like to explain it to my couples. The ceremony is for both of them. That is "their moment" no one else should, nothing else should matter. They're time to be together. I realize not all people think as I do. If they are thinking about someone else at that moment, then walk away. At the moment it should feel like it's only a couple. Not all ceremonies are like this. Walking away isn't always possible. Focus on what you suppose to. That moment and thoughts you'll remember. That's what will get you through. During the had times reflect on the moments that mattered most. The reception, dance, party, and dinner, are all about the guest. It's your way of saying thank you for attending. Thank you.
Food...I enjoy this part when they want a custom menu. Not the traditional chicken, beef, or fish. The client and I talk about food recipes and research family secrets recipes. pull things from recipe books that haven't been used in a long time or are just Grandma's favorite. The thing I try to suggest is what experience the guest wants to take away from the experience. Not personal experience what experience do you want guests to have? How personal and intimate do you want the be with your guest? My clients have each their own stories to tell. My clients each have their people to talk with and participate with. Therefore, during the reception do the together time and social time have to be monitored? Times when the couple walks around and talks with everyone. If they have time when they can split up and speak with people separately, the more likely the guest will feel greeted (feelings spared). Then the couple can meet for their dance and it all goes off the time clock the minute the dessert has been served. At least my time clock. That's right I'm not a normal event planner who sticks around for the "party time" unless requested. I also don't usually sit and eat at their event unless it's going to be a long time. It's something that is written into the contract. I see it as employment, not my personal party time. (again some clients prefer me to participate in the "party time". They usually say so. It's written in.
I've just always seen receptions when the sparks fly. Sparks fly. Best time to absolutely let the venue take over what they need to do. It's just what's done in San Diego. Each person has their own way of being and people react differently to food and alcoholic beverages, they're depending on what items they purchased. Event planning al a mode is now a thing. People want help with certain things and not others. Silly if you ask me. I know you won't.
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